If a student is being enrolled by a foster parent, who
has been placed by District of Columbia Child and Family
Services, call (301-952-6304). Please have the
student’s name, birth date and IEP, if applicable.
The student is not to be enrolled until an authorized
contract is received in Pupil Accounting and School
Boundaries. Until Board of Education Policy #5118,
Nonresident Students, is officially modified, the Pupil
Accounting and School Boundaries Office is directing
all school registrars to enroll students with a current
IEP without the benefit of a tuition contract.
However, you must still notify Pupil Accounting and
School Boundaries with information of the student so
an authorized tuition contract may be obtained.
If a staff member from Pupil Accounting and School Boundaries
verbally states than an authorized contract is present,
the child may be enrolled in your school by the foster
parent, not a caseworker. All of the other required
documents (proof of birth, shot records, last report/transfer
card, proof of residence) must be received upon registration.
Once registration has been completed at the school,
please enter the data into the AS400. The school
should identify the student with a status code ‘6’.
Call Mrs. Lin Firment with the student’s number.
At that time Mrs. Firment creates a file for the student,
places the student into the tuition bill file and then
will forward a copy of the PA26/27, Tuition Contract,
to the school.
Do not add/delete a status code ‘6’ without
the knowledge of Pupil Accounting and School Boundaries.
If the student is adopted, please obtain a copy of the
adoption decree and attached to the PA14, Student Registration
Form. Please fax a copy of the decree to Mrs.
Lin Firment before eliminating the status code.
This may also require you to change the student’s
name.
A new contract is required each year for all students
or if the child is placed into a new foster home.
Registering for the First Time:
When a foster care parent comes to the school to register
a child who is a ward of the District of Columbia, Pupil
Accounting and School Boundaries should already have
a copy of the tuition contract. When enrolling
the student, the foster care parent is to follow all
other procedures for registration; such as providing
proof of residence, shot records, etc. The school should
identify the student on the computer database as a STATUS
CODE '6'. (See below for further instructions
for students with a current IEP.)
Renewal of the Tuition Contract:
Contracts must be renewed each year. Prior to
the first day of school every school will receive a
list of students that have signed contracts. At the
same time, another list will be sent containing the
names of those students who do not have signed contracts.
(IEP) Special Education Students:
Enroll students with a current IEP from districts of
other states without the benefit of a tuition contract.
Notify Pupil Accounting and School Boundaries that a
contract will be needed for the student. It will
then be the responsibility of Pupil Accounting and School
Boundaries to obtain a contract.
IF THERE IS NO SIGNED CONTRACT, (EXCEPT
STUDENTS WITH AN IEP), DO NOT ALLOW THOSE STUDENTS
TO ATTEND UNTIL PUPIL ACCOUNTING AND SCHOOL BOUNDARIES
DEPARTMENT NOTIFIES YOU THAT A NEW PA26/27 IS ON FILE.
If a student is being enrolled by a foster parent or
from a group home and was placed by another Maryland
County, the student must have an Application/Contract,
PA28, Request to Enroll Nonresident Student (Student
Placed by a State of Maryland Approved Agency) before
enrolling. When enrolling the student on the computer,
be sure to place a ‘3’ in the status code
field. This will identify the student as a ward
of another Maryland County. Fax (301-952-6784)
a copy of the PA28 to the Department of Pupil Accounting
and School Boundaries. NEW CONTRACTS ARE REQUIRED
EACH YEAR FOR ALL STUDENTS WHO ARE WARDS OF OTHER MARYLAND
COUNTIES.
Special Education Students:
Enroll students with a current IEP from districts of
other counties in the State of Maryland without the
benefit of a tuition contract. Please continue
to complete the Application to Request to Enroll a Nonresident
Student, PA28, for students from counties in the State
ofMaryland. The foster parent is still required
to provide proof of residency. Call the Department
of Pupil Accounting and School Boundaries while the
foster parent is in the school for further clarification.
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