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When a student moves out of your school’s attendance
area or decides to terminate his or her education prior
to graduation, it becomes necessary to withdraw that
student. When withdrawing students, complete the
Withdraw Code and Withdraw Date fields. The withdraw
date should be the next valid school day after the student's
last day in attendance.
Only the person who registered the child may withdraw
a child from school, unless:
- There has been a court order removing the custody
rights of the person who registered the child, and
the person withdrawing the student is the legal custodian/guardian.
- It is not possible for the person who registered
the child to do so (e.g. the parents are incarcerated,
deceased, hospitalized, unable to be located, etc.)
and the person withdrawing the child is a custodial
parent/guardian.
- The person who registered the child should not have
been permitted to register them in the first place
and the person withdrawing the child is a custodial
parent/guardian.
- You are directed by court order or the Department
of Pupil Accounting and School Boundaries to do so.
In the concept of continuous pupil accounting, a student
continues his/her enrollment from one school year (accounting
period) to the next (accounting period). During the
summer months, many families move from one locality
to another, students decide to terminate their public
school enrollment, and other students terminate their
formal education program. The names of these students
cannot be removed from the enrollment list without knowledge
of their whereabouts. They must be given a summer withdrawal
date and withdrawal code in accordance with the provisions
used for withdrawals during the regular September through
June accounting period. All students who fail
to appear by mid-September, no shows, must be given
a summer withdrawal date (Pupil Accounting always uses
0824yy unless the date falls on a weekend, then we would
notify the schools of the summer withdrawal date for
that school year.
Each school must generate, from the computer, class
lists prior to the first day of school. This report
will contain the names of the students expected to enroll
at your school. There are always students listed
who do not enroll for various reasons. It is essential
that these “no-show” students be withdrawn
on or before the close of school approximately eight
days from the first day of school. A yearly Bulletin
will specify the specific date each year.
The following procedure will assist you with the no-show
students:
- Students’ names on the class list must be
initialed by the teacher that the pupil has been physically
sighted and has attended the school. Any student
not on the class list shall be added with the name,
student number and grade. This class list shall
be collected and kept in the main office for state
documentation purposes for three years.
- A student who is continuing in the same school from
the previous year or who is transferring from another
school in Prince George’s County because of
promotion, change of residence, etc., is to be marked
absent for each day he/she fails to show up prior
the specified date.
- If a student has not been in attendance by the
specified date, he/she MUST be withdrawn, as a summer
withdrawal, with the appropriate code and the summer
withdrawal date. Attendance information must
also be adjusted.
- In the case of a student who did appear, but has
had prolonged absences during SEPTEMBER, and who was
not in attendance on the last day of September, every
effort must be made by school officials to review
reasons for the continued inclusion of such a student
in the September enrollment count. In the absence
of supporting evidence, this student MUST be withdrawn
before the last day in September.
The initial withdrawal code for many of the “no-show:
students may be “W50” (undetermined status).
However, school personnel should make every effort to
determine where the student has gone so that the correct
withdrawal code can be submitted. At a minimum,
the following steps should be taken:
- Check with other school personnel; such as the vice-principal,
counselor, guidance secretary, school secretary or
clerk.
- Ask other students or neighbors.
- Send a postcard or call the home
- If, after these steps have been taken, you are still
unable to locate the student, refer the matter to
your Pupil Personnel Worker. The Pupil Personnel
Worker will then investigate and report back to you.
Please do this as early as possible.
- If the W50 code is not changed, it will be counted
as a drop-out code for secondary schools.
It is desirable if these codes are changed
prior to October 15. Enrollment information is
submitted to the Maryland State Department of Education
and these students affect the September enrollment counts
that we receive federal monies.
NOTE:
- A student CANNOT enroll and withdraw at
the same school on the same date.
- A student CAN enroll and withdraw on the
same date from different schools.
- A student's withdraw date is the next valid
school day after his/her last day in attendance.
- A withdraw date is NOT a day belonging.
If a student is eliminated from your school’s
database or have any doubt regarding the determination
of the appropriate code, please notify the Department
of Pupil Accounting and School Boundaries for assistance.
Code
Withdrawal Status
T
Transferred to another school.
W Terminated
formal education.
The codes listed below may be used in conjunction with
the W code and indicate a termination of formal education.
The withdrawal code for a student is a three-character
field (ex., W10), one alpha and two numeric, which gives
this department information about the activities of
a student for the current school year. The codes are
explained below:
May be used for GED or Job Core withdrawals.
NOTE: A special code (W99) is generated by the computer
when:
A child has been entered in another Prince George’s
County School, and your school has not submitted the
withdrawal. To remedy this situation go into the
history segment and change the W99 code to a T10.
Code
30 |
Type of Withdrawal:
Illness. An illness of such severity that
it would preclude the implementation of any
educational program (e.g. home/hospital instruction). A
medical certificate shall be required specifying
the nature of the illness and the approximate
length of time the student will be withdrawn. |
31 |
Academic. Pupil, 16
years and older, who drops out due to lack of academic
success including low grade and/or grade retention. |
32 |
Discipline. Pupil, 16
years and older, who voluntarily drops out due to
continual problems as documented by multiple office
referrals and/or suspensions but who has not been
formally expelled from school. |
33 |
Lack of interest. Pupil
16 years or older, who drops out of school due to
a lack of personal motivation or interest to continue
his/her motivation.
|
**34 |
Employment. Certified
by documentation and the pupil is unwilling to remain
in a regular or alternative educational program. |
35 |
Marriage. Certified
by documentation.
|
36 |
Military service. Certified
by documentation.
|
38 |
Court Action. A
pupil who is committed by court order to an institution
without an educational program. |
39 |
Economic reasons. A
pupil 16 years or older, who leaves school due
to a lack of financial resources and/or
lack of family support or has caretaker responsibility
for the extended family, excluding his/her own
children as documented by a social agency.
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40 |
Expulsion UNDER 16. Require
withdrawal from school for disciplinary reasons
of a student under 16 years of age by
the direction of the chief executive officer or
his/hers designee.
|
41 |
Immaturity. Immaturity
under age six. Used in pre-kindergarten, kindergarten,
and the first grade, with appropriate documentation. |
42 |
Special Case: Other
reasons with chief executive officer’s approval,
for students UNDER 16 years of age.
|
43 |
Death.
|
44 |
Parenting. Any married
or unmarried student, 16 years or older, who leaves
a regular or alternative educational program due
to his/her responsibilities for child care and rearing
of his/her children. |
46 |
Expulsion Age 16 and
OVER. Required withdrawal from school for
disciplinary reasons of a pupil, age 16 years and
older, by the direction of the chief executive officer
or his/her designee. |
50 |
Whereabouts Unknown.
Any pupil who is not known to have enrolled (on
the basis of transcript request or other information)
in another school or whose whereabouts is unknown
as documented by an appropriate school official.
A pupil who is a runaway as documented by an appropriate
government agency (e.g., Juvenile Services).
A pupil who is known or is suspected to be abducted,
as documented by an appropriate governmental agency
(e.g., law enforcement officials or social security).
|
70 |
Pregnancy. |
The codes listed below may be used in conjunction with
the T code that indicates a transfer.
Code
10 |
Type of
Transfer:
Transfer to another school within the local unit
with or without a change in address. |
13 |
Transfer to another
Maryland Public school outside the local unit. |
14 |
Transfer to a public
school in another state or territory of the United
States or to a United States overseas dependent
school. |
15 |
Transfer to a nonpublic
school in the local unit.
|
16 |
Transfer to a Maryland
nonpublic school outside of the local unit. |
17 |
Transfer to a nonpublic
school in another state or territory of the United
States. |
18 |
Transfer to a school
(public or nonpublic) from a foreign Country. |
21 |
Transfer to an evening
high school program. |
22 |
Transfer to a State
Institution in Maryland with an educational program. |
24 |
Parent Teaching. (Home
instruction). COMAR 13A.10.01 |
25 |
Transfer to a school
(public or nonpublic) in the District of Columbia.
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