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Position And Committee Descriptions

This document contains a list of the position descriptions and committee guidelines that were generated by the Kettering Elementary School PTA. All positions are administered in accordance with the Visions and Goals of the PTA.

Every officer must be a member of the PTA. All officers assume their official duties on July 1^st and serve for a term of 2 years or until their successors assume their duties. An officer will not be eligible to serve more than 2 years consecutive terms in the same office.

Members – Consist of parents, teachers, guardians, grandparents, uncles, aunts, brothers, sisters, nieces, nephews, neighbors, and the community…the Family.

The Executive Board – Consists of the officers of the PTA, the chairperson of each standing committee, the Principal or faculty representative. The chairperson of each standing committee will be selected by the committee or may be elected by the executive board.

The EB transacts all business between the general membership meetings and other business matters as required. Reviews and approves all plans of the standing committees; presents reports at the general membership meetings; selects the auditing committee; prepares the budget to present to the general body for the year; approves bills within the limits of the budget.

The EB appoints all standing committees to carry out the work of the PTA. The term of each chairman shall be (2) years or until the selection of the successor.

Note: Anyone may attend a meeting held by the executive board, only executive board members have the right to speak, make motions, and vote.

Vacancies:

In the event a vacancy in any office the executive board will elect a person by majority vote to fill that office. If a vacancy occurs in the office of president, the vice-president shall serve notice of an election to fill that office.

President – Presides at all meetings of the association, and is a member (non-chairperson) of all committees except the nominating committee. Performs other duties as deemed necessary by the association or by the executive board; coordinates the work of the officers and committees of the association; ensures that all duties and responsibilities are carried out in accordance with the Objects, Mission, and Goals of the PTA.

Vice President – Acts as an aide to the president and, in the absence of the president, performs the duties of that office; oversees the responsibilities of the Committee Chairpersons and various special events; ensures that the responsibilities are carried out in accordance with the Objects, Mission and Goals of the PTA; and performs other duties as deemed necessary by the president.

Recording Secretary – Records the minutes of all meetings of the PTA and of the executive board; maintains a current copy of the bylaws; ensures that the membership committee maintains a current membership list, and performs other delegated as assigned.

Treasurer – Maintains all funds of the association; keeps an accurate account of receipts and expenditures; makes disbursements as authorized by the president or executive board, in accordance with the budget adopted by the PTA. Ensures that checks or vouchers are signed by two persons (treasurer or the president). Presents a written financial report at every meeting of the executive board and at general membership meetings. Prepares a full report before the newly elected officers officially assume their duties. The accounts must be examined annually or upon change of treasurer by an auditor of an auditing committee of not less than three persons; presents a signed statement of the account balance at the last executive board and general PTA meeting.

Principal – Serves as a member of the executive board (and should be a member of the PTA) and reports on school issues and activities. The principal has one vote, as does each member of the executive board. Principals work with their executive board to set goals and work toward achieving them. All decision-making authority regarding the PTA lies entirely with the PTA.

PTA Teacher Liaison – Consist of (1) faculty representative selected by the faculty; presents the needs or concerns of the faculty; provides guidance to the PTA; as deemed necessary; and keeps the faculty abreast of up-coming events or changes within the PTA.

Membership Committee – Develops and implements registration and recruitment strategies to expand the membership of the PTA; maintains a current listing of all PTA members; and provides listing to the State, National and Council PTA.