Employee Records and Verification

Frequently Asked Questions (FAQ’s) Employee's Records
Am I allowed to review my personnel file?
Yes, active employees are allowed to review their personnel file.

How do I go about scheduling an appointment?

You may schedule an appointment by calling 301-952-6373 between the hours of 8:00 a.m. and 4:30 p.m.

How often are file reviews held?
File reviews are held every Wednesday between the hours of 8:00 a.m. and 4:00 p.m. If needed, extra days are added as the volume of requests increase. Due to limited space, you may not be more than 10 minutes late when reviewing your file or we will reschedule your appointment for another date.

Is there a limit on the number of times I may review my file?

No, there is no limit on the number of times you may review your personnel file.

Can anyone review my personnel file?
Yes, human resources hiring specialists, Labor Relations staff as well as the school system’s legal representatives are allowed to review your employee records. Your union representative may also review your file if they have a signed authorization letter from you, or if you send an email to pgcps.hrrecords@pgcps.org authorizing the union to review your file in your absence.

How long are my files kept after I leave the system?

A hard copy of your file is maintained for four years after your departure from the school system. After four years your file is microfilmed and archived.

Hours of Operation
8:00 a.m. - 5:00 p.m.
Monday through Friday

Sasscer Administration Building
14201 School Lane, Room 117
Upper Marlboro, Maryland 20772

Telephone: 301.952.6373
Fax: 301.780.6733



Last modified: 8/13/2015 10:59:48 AM