Position: Business Operations Technician II

Position Summary:

Under the direction of the Assistant Controller and School Activity Fund (SAF) Support Specialist, the technician is involved with operational activities related to the SAF, fixed assets and purchase cards (P-Cards).  The job entails training, reporting and support for  school bookkeepers; maintaining fixed assets (cost of > $5,000) by adding new assets, changing locations, and retiring assets; as well as assisting the Fraud Prevention Coordinator with tasks surrounding control of p-Cards. Positions in this class involve the performance of complex, fairly difficult and responsible tasks of a paraprofessional accounting nature. 

The technician will work closely with school bookkeepers to ensure that accounting data in SchoolFunds Online (SFO) is accurate and up-to-date.  The incumbent also enters transactional data into the Oracle Assets module, serves as backup for the Access Online Transactions Coordinator, and performs other duties as directed by the Assistant Controller.  Work involves frequent contact with many schools, departments within the school system as well as outside organizations.

Duties and Responsibilities:

• Helps ensure that SFO and MySchoolBucks (MSB) systems at schools are accurate and up-to-date. Assist with resolving problems related to quarterly financial reports prepared by school bookkeepers.  Work may involve overseeing, training and filling in gaps for bookkeepers at schools;   
• Reviews accounts payable (AP) source data to determine transactions needed for posting to Oracle Assets, Creates shells for capital improvement project (CIP) assets, and adds, deletes, updates other fixed assets as needed;   
• Assists with uploading P-Card transactional data into Oracle Assets in the absence of the Fraud Prevention Coordinator, follows up on expensing requiring allocation or source documents and other duties related to proper control of purchase cards;
• Develops and maintains an effective computerized tracking and monitoring system for internal audit reports of SAF income and expenses;
• Assists in the preparation of the annual SAF Report under the direction of the Assistant Controller, and assists with any SFO software activities; and
• Performs other duties as assigned.

Qualifications:

• Working knowledge of accounting system practices and procedures and their application to a variety of transactions and problems;
• Demonstrated experience in keeping accurate data;
• Ability to treat information, data, and records confidentially;
• Ability to analyze and make recommendations on a variety of transactional matters;
• Ability to perform a wide range of business clerical tasks quickly and efficiently;
• Ability to maintain records and prepare reports from such records;
• Ability to operate computer with proficiency, including Microsoft Windows, Word, Power Point, Excel, and other sophisticated accounting software packages; and
• Ability to understand and follow oral and written instructions; and good human relations skills.

Education and/or Experience Requirements:

Associate's degree in accounting with three to five years of financial/business accounting experience preferred; or 15 semester hours of college level accounting courses and three to five years of financial/business accounting experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certification:

None required.

Supervisory Responsibilities:

Oversees school clerical staff as assigned.

Physical Demands:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

Working Environment:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

Additional Information:

None.