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Student Records

Parents and legal guardians have the right to access and release information as mandated under the Family Educational Rights and Privacy Act of 1974 (FERPA).  Parental rights under this statute are not impacted. Every effort will be made to accommodate access to student records through pre-scheduled appointments.  Parents must contact the school in advance and allow up to 3 business days (schools are open on Mondays and Wednesdays) to schedule an appointment.  The request must be submitted in writing via email to the principal and/or registrar.

Access to Student Records

All student records are available for review with a school employee present, unless court restricted access has been issued, by a custodial or non-custodial parent, legal guardian, or eligible student (age 18 or older).  Arrangements for reviewing a student's record should be scheduled by the school within 3 days of receipt of a written request (schools are open on Mondays and Wednesdays). Parents, legal guardians and students 18 years or older must schedule an appointment with the school’s registrar and/or principal.  Record reviews must be completed in-person.  Virtual reviews are not optional in accordance with confidentiality and security protocols.

A parent or eligible student may have a third party participate in the review if approved by all parties.  If an attorney wishes to review the records, the school must be informed in writing, at least seven days in advance of the proposed review.   The Office of General Counsel will review the request and determine how and when the review can take place.

Release of Student Records

When a student transfers to another Prince George's County Public School, all student records are sent to that school.  Students transferring to another Maryland public school, minimal records are transferred without signed, parental permission.  The release of any part of a student's record to any non-Maryland public school, private school or third party requires signed parental permission.  The only exception to this requirement is compliance with a court order, subpoena, or state statute.  A signed release form must be emailed to the school’s registrar and/or principal prior to release of information to third parties or non-Maryland Public Schools.

School Related Information

Non custodial parents may receive copies of school related information such as newsletters, calendars, etc. by making arrangements with the school. Parents and legal guardians will receive electronic copies only.

Dispute of Content in a Student's Record

Parents, guardians, or an eligible student (18 or older) may challenge an item in the student's record by contacting the school principal. If a further challenge is necessary after the principal has reviewed the item, appeals may be emailed:

1. Associate Superintendent 

2. Chief Executive Officer

3. The Board of Education

4. The Maryland State Department of Education

If the appeal is denied at each level, the parent/guardian or student (18 or older) may email a statement  to the school's principal to add to the student's record.

Student Record, Transcript, and Duplicate Diploma Requests

Parents of students under the age of 18 and students 18 years of age or older can order duplicate diplomas, transcripts, student records or request education verification during online learning period by visiting: PGCPS Records Requests.