By Robert Nelson - Published May 1, 2025
When a new school project begins, whether it involves building a new campus from the ground up or replacing an existing structure with a modern facility, it takes a wide team to bring the vision to life. Project managers, architects, engineers, and construction experts come together to conceptualize the school's future. Even with all their expertise in designing and building educational spaces, one important truth remains clear. Every school is unique, and the needs of each community must be thoughtfully addressed to create a space that truly supports students, families, and educators.
That is where the Project Planning Committee (PPC) steps in. The PPC plays a critical role in ensuring that the voices of the school community are heard and incorporated into the project. From early design discussions to construction updates, the committee provides invaluable feedback that helps shape the outcome of each school project.
Each major capital project within the Department of Capital Programs, including modernizations, school replacements, additions, and renovations, begins with assembling a PPC. The committee's primary task is to assist in developing the educational specifications and the schematic design. Their input is not a one-time engagement. PPC members remain involved throughout the design process, consult on questions that arise during construction, attend regular updates, and share project information with the broader community.
The design of the PPC reflects a wide range of voices. Chaired by the school principal or a designated representative, the committee typically includes teachers, school staff, representatives from the parent-teacher association, neighborhood or business leaders, students, elected officials, and representatives from Prince George's County Public Schools (PGCPS) central staff. The goal is to ensure a balance of perspectives from those who will work at the school, have children enrolled, or are otherwise closely tied to the community.
Dr. Leroy Alicea, Principal of Sonia Sotomayor Middle School, reflected on his experience serving on a PPC, stating:
"Serving on the Project Planning Committee—and remaining involved through the post-occupancy phase—has been a meaningful opportunity to ensure our school community's voice was reflected at every stage of the design process. Collaborating closely with the project manager and architect allowed us to advocate for spaces that align with our instructional goals and meet the diverse needs of our students. This ongoing engagement enabled us to highlight valuable opportunities, identify potential challenges that could hinder instruction, and provide feedback that shaped key design decisions—from the layout of collaborative learning areas to the inclusion of flexible, student-centered spaces. Our experience will help guide future projects and serve as a model for empowering school communities in the planning process."
As Dr. Alicea noted, the impact of a PPC can be substantial and far-reaching. Committee members are encouraged to recommend a variety of changes and raise concerns, including issues related to traffic flow, student safety, and creating community spaces that promote family engagement. Every detail counts when it comes to enhancing the daily experience of students and teachers.
The strength of a school building lies not just in its steel and concrete but in how well it serves its students and community. Project Planning Committees ensure that the people who walk the halls, teach the lessons, and build their futures within these walls have a real say in how they are created.
