Position: Account Clerk II - Accounting

Position Summary:

Under general supervision of the Assistant Controller, the Account Clerk II performs clerical tasks of moderate difficulty in processing transactions and recording related accounting information.  The clerk in this class follows established procedures but exercises judgement in performing accounting clerical operations.  Work may also require the preparation of regular and special reports.

Duties and Responsibilities:

• Prepares journal entries for daily cash activity sheets received from Treasury Operations, including researching missing information and determining appropriate account strings;
• Prepares journal entries for transportation charges received from the Transportation Office and assists schools and offices with questions related to charges;
• Downloads field trip transportation reports (FTS, the billable trips application) from Oracle to send to schools monthly;
• Sets up and maintains files and records system; gathers data for record purposes; selects and disposes of obsolete file and record materials;
• Prepares routine financial correspondence, as requested by Supervisor;
• Processes incoming mail and distributes faxes;
• Controls inventory of office supplies;
• Serves as back-up time keeper for office; and
• Performs other duties as assigned.

Qualifications:

• Knowledge of modern clerical account keeping practices;
• Knowledge of office terminology, procedures and equipment;
• Knowledge of business arithmetic and English;
• Familiarity with operation of bookkeeping or accounting practices desirable;
• Ability to understand and follow simple oral and written instructions;
• Proficient in Microsoft Office;
• Ability to write legibly;
• Ability to get along well with others;
• Good customer service skills; and
• Knowledge of Oracle preferred.

Education and/or Experience Requirements:

High school diploma with at least three (3) years bookkeeping experience or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Certification:

None required.

Supervisory Responsibilities:

No direct supervisory responsibilities.

Physical Demands:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

Working Environment:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

Additional Information:

None.