Position Summary:
Under the direction of the Accounts Payable Manager, the Accountant II – Purchase Order Invoices performs professional accounting work supporting the processing, monitoring, and timely resolution of purchase order related invoice issues. The incumbent of this position is expected to exercise independent judgment within established procedures in the performance of duties. The Accountant II – Purchase Order Invoices will serve as a key operational support to the Accounts Payable Manager and serve as a backup in their absence. Supervision may be exercised over employees.
Duties and Responsibilities:
- Supports timely and proactive resolution of invoice holds to maintain efficient processing times and meet payment timelines;
- Reviews and monitors processing and payment timelines; identifies discrepancies, irregularities, or control weaknesses in invoice processing and works to resolve/correct;
- Identifies opportunities to streamline accounting processes and improve operational efficiency;
- Reviews and oversees the reconciliation of accounts payable reports and vendor statements;
- Supports invoice processing during peak periods or staff coverage gaps; creates invoice batches as needed;
- Supports audit readiness by maintaining clear documentation and supporting records for invoice transactions;
- Ensures documentation of invoice holds, invoice concerns/problems and statements of resolution procedures to ensure consistency and continuity of operations;
- Supports the development and monitoring of operational reporting metrics and reports trends regularly to the Accounts Payable Manager;
- Serves as backup for the Accounts Payable Manager as needed; and
- Performs other duties as assigned.
Qualifications:
- Strong working knowledge of government accounting principles, internal controls, and accounts payable best practices;
- Understanding of fund accounting, encumbrances, and budgetary controls;
- Ability to identify discrepancies, irregularities, or control weaknesses in invoice processing and recommend corrective action;
- Ability to approach problems analytically, identifying root causes;
- Analytical skills with attention to detail and accuracy in reviewing financial data;
- Commitment to a collaborative, solutions-oriented approach that supports staff development and growth;
- Knowledge of leveraging technology and systems (e.g., Oracle, Excel, reporting tools) to improve accuracy, reporting, and turnaround time;
- Strong customer service orientation with both internal departments and external vendors; and
- Ability to work both independently and collaboratively within a team.
Education and/or Experience Requirements:
Bachelor’s degree from an accredited college or university in accounting, finance or a related field required. A minimum of two (2) years of progressively responsible professional accounting experience required; previous experience in a government agency or public sector setting preferred.
Certification:
None required.
Supervisory Responsibilities:
May provide guidance and oversight to assigned personnel.
Physical Demands:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
Working Environment:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
Additional Information:
None.
