Position: Data Clerk III - Special Education

Position Summary:

The Data Clerk III performs difficult clerical tasks involving various technology applications, reporting and filing of important records.

Duties and Responsibilities:

• Verify and process Special Education Placement forms (SEP6Rs) for specialized transportation;
• Verify, troubleshoot and process placement information;
• Process, prepare and disseminate SEP 10C reports to appropriate schools;
• Process, prepare and disseminate SEP 18C report to appropriate schools;
• Act as a liaison between transportation office and schools;
• Develop record files and share it with various offices within and outside special education;
• Perform sample audits for transportation and aides;
• Maintain and file all forms as needed;
• Prepare data reports on a quarterly basis;
• Process, maintain and share a database with transportation office for students requiring air controlled atmosphere;
• Verify attendance records for students;
• Assist in transportation audit;
• Prepare and maintain MD Online IEP training calendar;
• Set-up trainings on ERO for MD Online IEP training as needed;
• Process attendance for MD Online IEP sessions on ERO;
• Prepare packets for training sessions;
• Assist in corrective action plan data collection;
• Manage and confirm lab reservations for Special Education Data Management and Technology labs;
• Assist other office staff and supervisors;
• Answering calls for Special Education Data management and addressing concerns when possible or directing the call to the appropriate person for assistance; and
• Other duties as assigned.

Qualifications:

• Knowledge of office terminology, procedures and equipment and business arithmetic, and English;
• Familiarity with operations of bookkeeping and filing;
• Ability to understand and follow simple oral and written instructions;
• Ability to write legibly;
• Good customer service skills;
• Good knowledge of School Max;
• Good knowledge of Microsoft Office; and
• Knowledge of Oracle preferred.

Education and/or Experience Requirements:

High school graduate or Associate degree with at least three (3) years administrative assistant experience or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Certification:

Microsoft Office preferred.

Supervisory Responsibilities:

No direct supervisory responsibilities.

Physical Demands:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

Working Environment:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

Additional Information:

None.