Position Summary:
The incumbent will perform a variety of responsible work involving the registration, transfer, preparation, and maintenance of student records. Employees in this class perform work in accordance with established regulations and policies, and are expected to exercise mature judgment and tact in working with confidential information. General supervision is received from the Instructional Supervisor. The Registrar demonstrates the ability to assume increasing responsibility, assemble and organize data, and prepare reports from this data.
Duties and Responsibilities:
- Assembles and organizes data and prepare reports from this data;
- Establishes and maintains a comprehensive record system for students to ensure proper grade placement;
- Assists in checking records to assure that students are meeting specific requirements of graduation;
- Organizes and maintains cumulative folders of incoming students, in-school students, withdrawals and graduates;
- Compares statistical reports associated with surveys, research and grade point averages;
- Enters and updates all personal/academic information in the student information system for enrollment, discharges and transportation;
- Maintains homeless nonpublic students’ reports;
- Requests records from base schools and other jurisdictions;
- Enrolls and withdraws nonpublic students;
- Contacts parents for acceptance in nonpublic schools and set-up transportation;
- Prepares and files student records, papers and folders;
- Answers telephones and greets visitors;
- Works collaboratively with the appropriate offices to enroll and exit students in the student information systems;
- Assists Professional School Counselors as appropriate;
- Maintains data on student enrollments, withdrawals, records requests, graduates, etc.;
- Interacts with the Transportation Office concerning input of and revisions of addresses, telephone numbers, as well as daycare provider changes;
- Works collaboratively with Transportation Office for obtaining transportation; and
- Performs related work as required.
Qualifications:
- Considerable knowledge of modern office practices, procedures with specific reference to keeping records;
- Through knowledge of school curriculum and course credit system;
- Good knowledge of business English, vocabulary, spelling and arithmetic;
- Previous experience in or ability to learn information processing and data entry from remote terminals;
- Ability to type at the established rate of speed;
- Ability to organize and assemble data and prepare reports;
- Ability to work independently;
- Ability to use sound judgment, tack and courtesy; and
- Must be in good physical condition.
Education and/or Experience Requirements:
Completion of a standard high school diploma or GED with considerable experience in performing general clerical work of a progressively responsible nature, some of which shall have involved the maintenance of student records; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Certification:
None required.
Supervisory Responsibilities:
No direct supervisory responsibilities.
Physical Demands:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
Working Environment:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
Additional Information:
None.
