Position: School Accounting Secretary

Position Summary:

Performs skilled financial, bookkeeping, clerical and secretarial tasks in a middle or high school office. The major responsibility of positions in this class is the performance of account-keeping and school related financial activities. When not performing clerical tasks, a School Accounting Secretary performs work assignments in support of other administrative and program activities such as data entry, guidance and library. Employees in this class are expected to exercise considerable independence in scheduling their work and in making contacts. Positions in this class are located in middle and high schools where the complexity and volume of accounting require the services of an employee skilled in bookkeeping. The work is performed under the general supervision of the Principal.

Duties and Responsibilities:

• Maintains a complete accounting system for the receipt and disbursement of school and student activity funds;
• Makes ledger and journal entries and prepares balances;
• Prepares periodic financial reports for Principal, account sponsor and central office;
• Issues receipts for and deposits money in bank;
• Issues checks from appropriate accounts;
• Requisitions a wide variety of materials, supplies and services;
• Contacts vendors regarding status of orders;
• Approves invoices for payment and issues vouchers;
• Maintains a student obligation file;
• Completes building use forms and permits;
• Assists in processing a variety of student and school administrative information and data using remote terminals; and
• Perform other general office and related duties as assigned.

Qualifications:

• Good knowledge of general bookkeeping practices, business English, spelling, arithmetic, modern office practices, procedures and equipment;
• Some knowledge of school accounting and bookkeeping procedures;
• Ability to make decisions in accordance with school system policies and procedures;
• Ability to maintain clerical accounting records and prepare reports;
• Ability to work harmoniously with students; administrative and instructional staff and the central office staff; ability to learn information processing and data entry from remote terminals;
• Ability to type at the established rate of speed; and
• Must be in good physical condition.

Education and/or Experience Requirements:

Completion of a standard high school diploma or GED with considerable responsible accounting, clerical and secretarial experience, some of which shall have involved the maintenance of school accounts; preferably supplemented by bookkeeping and accounting courses; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Certification:

None required.

Supervisory Responsibilities:

No direct supervisory responsibilities.

Physical Demands:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

Working Environment:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

Additional Information:

None.