Position: Shop Stores Clerk

Position Summary:

Under general supervision, performs routine manual and clerical work in receiving, storing and issuing supplies, materials and equipment; assignments may involve operation of materials handling equipment and/or trucks. Positions in this class are located in a storage facility containing a wide variety of items in bins and/or bulk storage. The work requires continuous walking, lifting, and moving of property by hand and with the aid of materials handling equipment. The primary responsibilities are directly related to receipt, storage and issue activities; exercising some judgment in verifying, interpreting and checking entries and transactions to the Inventory Record Card; ability to use reference and cross-reference publications; however, other duties may be required such as participating in inventories, operating gas or electric powered materials handling equipment, pick-up trucks and vans in connection with pick-up and delivery activities. Assignments include incidental use of a computer and other office machines.  Work is checked for accuracy and compliance with prescribed requirements and procedures.

Duties and Responsibilities:

• Receives property, checks against appropriate documents, notes and reports any discrepancies in physical count, identity or condition;
• Unpacks and stores property in proper location and manner in accordance with established routines and methods;
• Rearranges or relocates stock as directed to accommodate changing needs and requirements;
• Fills orders for supported activities by selecting and assembling designated items from stock;
• Maintains inventory control over all items in an assigned group of commodities;
• Reviews and edits requisitions; follows up with customer to clarify errors; performs research and cross-referencing service when required for proper item identification and/or application; appropriately annotates and returns requisitions which have not been validated or need extensive correction and/or identifying information;
• Maintains stock records of items received and issued, prepares orders for out-of-stock items, reviews back orders and prepares follow up to vendors or items overdue; release back orders for issue upon receipt of materials;
• Checks stock records periodically to review validity of reorder levels based on usage experience; recalculates reorder point as required;
• Maintains and extracts data for reports; distributes copies of documents to appropriate locations;
• Keeps storage areas and property in clean, orderly and serviceable condition;
• Participates in making periodic and special inventories;
• Makes simple arithmetical calculations by hand or machine;
• Loads and unloads supplies, materials and equipment;
• Prepares property for transport by checking for correct quantities, item identification, packing, etc.;
• Operates materials handling equipment or drives passenger, pickup trucks and vans (when properly qualified and licensed); and
• Performs other duties as assigned.

Qualifications:

• Some familiarity with office and warehousing methods and practices;
• Ability to count and check parts, supplies and equipment;
• Ability to carry out oral or written instructions;
• Ability to keep accurate records;
• Sufficient physical strength to permit handling the items kept in stock; and
• Must be in good physical condition.

Education and/or Experience Requirements:

High School graduate with some experience in warehousing, storekeeping, automotive parts room or tool room maintenance, including some clerical work, use of reference publications; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Certification:

Possession of an appropriate and valid Maryland Motor Vehicle License with a driving record indicating five (5) or fewer current points of which no more than three (3) shall have been accumulated as a result of traffic violations occurring while operating a Board of Education vehicle.

Supervisory Responsibilities:

No direct supervisory responsibilities.

Physical Demands:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

Working Environment:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

Additional Information:

None.