Position: Supply Clerk I

Position Summary:

Performs responsible and varied clerical work in the Purchasing and Supply Services Department under general direction of the Stock Control Manager; follows established procedures but exercises some judgment in verifying, interpreting and checking entries and transactions. Assignments include the use of display terminal, computer and other office machines. Work is performed under general supervision.

Duties and Responsibilities:

• Operates display terminal daily; maintains stock control over all items in an assigned group of commodities;
• Prepares entry forms and inputs data through the display terminal; validates all data elements, checks computer generated transaction and error listing with input source documents; receives and analyzes daily control totals, status reports and special runs to determine instances of data rejection and other irregularities;
• Traces errors in processing to discover the cause and the necessary corrective action to be taken; follows through with clerical staff to see that the job has been done in a timely and correct reprocessed; and
• Performs other related duties as assigned.

Qualifications:

• Knowledge of supply terminology, procedures and equipment;
• Ability to make arithmetical calculations with speed and accuracy;
• Ability to operate display terminals, some skill in the use of a typewriter;
• Ability to operate other office equipment;
• Ability to maintain records and prepare reports from such records; ability to deal with the public tactfully and courteously and to work harmoniously with other employees; and
• Must be in good physical condition.

Education and/or Experience Requirements:

Graduation from high school or GED with previous experience in a supply function; display terminal experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Certification:

None required.

Supervisory Responsibilities:

No direct supervisory responsibilities.

Physical Demands:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

Working Environment:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

Additional Information:

None.