Salary Lane Change Information

Salary Lane Change Request Process

• An Electronic Salary Lane Change Request Form must be submitted as soon as an employee qualifies for placement on a new lane of the salary scale. Within 48 hours of the form submission, the employee must request that an official transcript be sent to licensure.escrip@pgcps.org. Applications are reviewed in the queue in the order in which they are submitted. If your official transcript is not on file at the time of submission review, your application will be denied. You will be able to confirm that your official transcript has been received once you receive a status update from the institution that sent the official transcript.
  
  
• Retroactive wages will be issued effective at the start of the pay period in which the License Office of Talent Acquisition and Management receives the required documents.
  
  
• Please allow up to six pay periods from the date of your submission for processing.

Salary Lanes and Coursework Qualifications

All coursework submitted by an employee must be completed at a regionally accredited institution or approved through the Maryland State Department of Education (CPDs). All official transcripts should be emailed directly from the institution to our office at licensure.escrip@pgcps.org.

*A minimum of fifteen (15) hours of the coursework must be graduate level or certified by the registrar as graduate level. A maximum of fifteen (15) hours of undergraduate course credit (taken while employed) with PGCPS and/or state approved workshop may be counted toward salary advancement.

Excess Credit Toward Salary Lane Advancement 

Approved coursework that is not part of the requirements for the Master’s Degree or Master’s Equivalency (MAQ) may be counted toward:

• MA/MAQ + 30 graduate credits, and
  
  
• MA/MAQ + 60 graduate credits.
  
  

Steps to Receive Credit:

1. Complete the Excess Credit Form provided by your institution of higher learning.
   
   
2. Submit an Electronic Salary Lane Change Request Form.
   
   
3. Email the completed Excess Credit Form to: licensure.escrip@pgcps.org.

Salary Advancement Guidelines

Conditional Certificates and Licenses

• Employees holding a Conditional Certificate or Conditional License are placed on the Bachelor’s salary lane.
  
  
• They are not eligible for salary advancement through educational attainment until a professional license is obtained.
  
  
• Once a professional license is issued, the employee must complete the Electronic Salary Lane Change Request Form. 

Coursework Toward Salary Advancement

• A maximum of 15 semester hours of undergraduate credit (taken while employed with PGCPS) and/or state-approved workshops may be counted toward salary advancement.
  
  
• Quarter hours will be converted to semester hours using the approved conversion table.
  
  
• Courses in religion, religious education, or courses/degrees not recognized by the State of Maryland for certification and related to a school assignment will not be counted for salary purposes.
   

Resubmission Requirement

• If an employee is found not eligible at the time of review, a new Electronic Salary Lane Change Request Form must be submitted once the additional required documents are available.  

What to Expect After Submission

1. Once you submit the form, you will receive an email confirmation of your submission.
   
   
2. The next communication you receive will be an official approval or denial notice.
   
   
3. To ensure efficiency, please rely on these system-generated communications to check the status of your request.
   
   

Follow-Up

• If you have not received an update at the end of the six-pay-period cycle, please contact licensure.office@pgcps.org for assistance.

Additional Resources

• PGCEA and ASASP Negotiated Agreements
• Pay Table