The Board of Education recognizes the importance of maintaining a uniform, system- wide Records and Documents Management Program to ensure that records and documents controlled by Prince George’s County Public Schools are maintained in a professional, efficient and economical manner consistent with accepted standards and provisions of state and federal laws. The components of the Program shall include the establishment, implementation, maintenance, protection, retention, preservation and revision of records retention schedules in order to ensure an orderly disposal of records not required by the operations of the school system.
An efficiently maintained program provides information to support decision-making and to respond to inquiries from internal and external sources in a timely manner. In addition to historical and management information uses, a formal system of records is required to ensure compliance with documentary and reporting requirements established by federal, state and local statute and regulations. The records disposition process requires a decision that determines when records are no longer needed for current operations or statutory records management provisions. These determinations can result in records destruction; transfer to a records center; reproduction to microfilm, magnetic, or other electronic media; subsequent destruction of paper documents converted to alternative media microfilmed; or transfer to a permanent preservation/holding area. Therefore, the Board of Education has adopted the following criteria and guidelines for a system-wide Records and Document Management Program Policy:
Policy Adopted 9/8/05
Policy Reviewed-No Revisions Required 11/27/06
Updated April 29, 2010