Position: Accounts Payable Control Clerk

Position Summary:

The Accounts Payable (AP) Control Clerk performs office and clerical work of limited complexity. An employee in this class is responsible for performing, according to well established procedures, clerical tasks which can be readily learned by training on the job and which require limited judgment in their execution. Advice is received on unusual work problems and work is usually reviewed or checked upon completion. Work involving varied tasks is normally given closer supervision that that which is repetitive in nature. This position provides support for Account Payable staff and requires effective personal communication approaches, whether face-to-face, phone or written.

Duties and Responsibilities:

• Opens bulk mail from schools and vendors, including date stamping each piece of mail;
• Sorts groups and distributes invoices and statements to appropriate Accounts Payable Clerks and Technician;
• Logs Disbursement Authorities (DAs) in/out; including date stamping;
• Answers phones and directs incoming calls to appropriate Accounts Payable staff; assists callers with general inquires;
• Serves as a back up to Accounts Payable Assistant;
• Processes requisitions using Oracle and verifies supplies ordered on the intranet;
• Distributes office supplies to the appropriate staff;
• Faxes tax exemption forms to the appropriate vendors;
• Matches daily reports to daily batch sheets and maintains file;
• Files incoming W9; and
• Performs other duties as assigned.

Qualifications:

• Knowledge of business English, spelling and arithmetic;
• Ability to learn assigned clerical tasks readily, to adhere to prescribed routines and to develop some skill in the operation of office computers and equipment;
• Ability to understand and follow oral and written instructions;
• Ability to make simple arithmetical computations with accuracy;
• Ability to write legibly;
• Ability to maintain and establish effective working relationships with other employees and the general public; and
• Must be able to execute general Oracle applications.

Education and/or Experience Requirements:

High school diploma or GED required; two years’ experience performing general clerical work preferred.

Certification:

None Required.

Supervisory Responsibilities:

No direct supervisory responsibilities.

Physical Demands:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

Working Environment:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

Additional Information:

None.