Position Summary:
Under the direction of the Supervising Budget Analyst, the Budget Analyst I participates in the planning and preparation of the restricted grants annual budget and in the analysis and control of the expenditure budget. The incumbent will perform administrative staff work in the collection, tabulation, summary, and analysis of preliminary budgetary statistical, accounting and divisional program grant data together with grant program management studies with respect to divisional requests regarding program expansion, reduction, deletion, or other modifications. Work is reviewed for its contribution to successful accomplishment of the school system’s restricted budgetary functions.
Duties and Responsibilities:
- Participates in contacting divisions, gathering data, tabulating information, and providing related services directed toward the compilation and evaluation of division budgetary requests;
- Writing and/or editing grant program narrative reports describing divisional program expansion, reduction, deletion, or other program modifications including unit operating costs and anticipated total future operational costs based upon suggested program modifications;
- Participates individually in less complex assignments and as a team member in more complex procedural and administrative analysis projects, including organization studies and program unit costing systems evaluations for grant funded programs;
- Participates individually in less complex projects and as a team member in more complex procedural and administrative analysis projects, including organization studies, program unit costing systems evaluations, and grant program budgeting system development and installation;
- Acts as liaison with divisional budgetary and accounting representatives clarifying for them grant budget procedures and related accounting and purchasing methods and procedures;
- Assists in the collection and evaluation of estimated grant income and revenues;
- Participates in production of charts, graphs and related exhibits for grant budget hearings and program monitoring visits/reviews; and
- Performs related work as assigned.
Qualifications:
- Prior work experience in planning, analyzing, monitoring, and executing grant application budget plans and related data;
- Working knowledge of office procedures, practices and equipment;
- Working knowledge of the principles and practices of public and/or business administration;
- Working knowledge of the research and statistical principles, methods, and procedures applicable to governmental grant budgeting and accounting;
- Working knowledge of the public budgeting process and federal, state, and local grant requirements;
- Proficiency in Microsoft Excel;
- Ability to analyze, interpret and report research findings, and recommendations, both oral and written;
- Ability to exercise judgement and discretion in applying and interpreting policies and procedures related to the federal Uniform Grants Guidance (UGG) and Education Department General Administrative Regulations (EDGAR); and
- Ability to establish and maintain effective working relationships with school officials, employees and the general public.
Education and/or Experience Requirements:
Bachelor’s degree from an accredited college or university in accounting, public administration, business administration, or a related field required. A minimum of two (2) years of experience in the field of budgeting and grants management which provides the required knowledge, skills, and abilities necessary to perform effectively in this position.
Certification:
None Required.
Supervisory Responsibilities:
No direct supervisory responsibilities.
Physical Demands:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
Working Environment:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
Additional Information:
None.
