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AI Guidance for Staff
Privacy and Confidentiality
Staff should never include personally identifiable information, such as names, dates of birth, addresses, protected health information, or other details that could identify an individual or group, into generative AI tools. Confidential or legally protected information must also not be shared.
AI Tool Approval and Use
All staff have access to Gemini as part of our Google Education Plus license.
Staff should only use AI tools vetted and approved by PGCPS and listed in the PGCPS AI Toolkit. An approved tool meets the district’s standards for privacy, security, and confidentiality, and complies with applicable state and federal laws. Approval does not mean the tool meets the district’s academic standards. Direct access to AI tools is available to students only through district pilots.
Using AI to Support Instruction
Review instructional guidance on using AI in the classroom. It highlights strategies for ethical use of AI for instructional planning to maintain academic integrity and support skill development. When planning, remember that textbooks and curricular materials are copyrighted and/or proprietary PGCPS intellectual property and should not be entered into generative AI tools.
Professional Development
Increase foundational understanding of AI and how to use it to enhance teaching, learning, and productivity across PGCPS—safely, responsibly, and effectively.
Find out more information about AI in PGCPS on our internal AI Toolkit.
View AI Toolkit (PGCPS users only)
Staff and Educator Strategies: Supporting PGCPS Priorities
Chronic Absenteeism
- Root Cause Brainstorming: Ask AI to suggest common factors behind truancy (transportation, health, family challenges) and possible school-level interventions.
- Family Workshop Flyers: Generate culturally relevant outreach flyers for truancy-prevention events.
Math and Literacy
- Identifying Trends: AI can help analyze trends across quarterly writing tasks or work samples.
- Provide Feedback: With human input, AI can summarize feedback from walk-throughs or informal observations.
Organizational Culture
- Enhance Productivity: Generate questions tied to district values (e.g., “What classroom management tips can be provided for staff with large class sizes of 35 students to one teacher?”).
- Automate Administrative Tasks: Use AI for data analysis to uncover patterns—ensuring no personally identifiable information is included and outputs are reviewed for accuracy.
Special Education and Multilingual Learners
- Make Content More Accessible: AI can assist in leveling text or rewriting text to make it more inclusive for students with learning differences.
- Suggest Accommodations: Use IEP or 504 plan accommodations, combined with AI-generated personalized suggestions for students when needed.
Internships and Dual Enrollment
- Course Explainers: AI can help organize program guides into “side-by-side” comparisons of dual enrollment, AP, and CTE, ensuring student information is not entered into prompts.
- Parent Handouts: Use AI to design one-page explainers such as “What Dual Enrollment Means for Your Student.”
- Study Guide Creator: With teacher or family guidance, AI can turn student notes into practice guides with key terms and sample quiz questions.