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Student Transfer Requests Frequently Asked Questions

How do I apply for a transfer request?

The student transfer application is available online within the SchoolMax Family Portal. Parents and legal guardians must have a username and password to access the portal. After logging in, click on the External System Access tab to get to the application. Families who do not have a SchoolMax Family Portal username and password can visit Parent Registration to view instructions on how to create an account. Transfer requests must be submitted during the Student Transfer Season. Transfer requests can be submitted outside of transfer season only for the following reasons:

  • Families who moved into Prince George's County after the transfer season ended.
  • Families with students with health issues or other documented compelling reasons for changing schools. Documentation must be verified by the appropriate PGCPS department.
  • Students moving to a new neighborhood and wish to remain at the current school until the end of the current semester must request a terminal grade application form at student.transfers@pgcps.org). after informing a school official of the change of residence (without exception).

Can I apply for a transfer request to any school within PGCPS?

Only schools with available seats can be selected as a transfer option. This list will change as each school’s enrollment reaches seating capacity or grade-level capacity. Although a school is listed, seats may not be available at every grade level. There are limited seats available at each grade level. If there is no seat available at your child’s grade do not select a seat at a lower or higher grade.  This will cause you to forfeit your child’s opportunity to request a transfer during the transfer window without exception.  You must select a seat at a school with seats available at your child’s grade level.  If there is no seat at the desired grade level that school does not have seating capacity at that grade.  

Specialty programs have their own admission criteria. Transfers are not granted to specialty programs. Please check the PGCPS website for a list of specialty programs and public charter school  admission criteria.

BOUNDARY CHANGES

Boundaries will be changed. The Office of Pupil Accounting and School Boundaries  sent letters to parents of students in the terminal (highest grade offered) at the impacted schools.  These parents may opt-in to allow their children to complete the terminal grade, grades 5 or 8 at the impacted school; and any sibling(s) may remain until the older sibling is promoted to middle or high school.  Once the oldest child has been promoted, the siblings must attend their newly assigned boundary school. 

Several newly constructed schools will open within the next several months. These schools will address overcrowding and under enrollment in the northern and southern areas of Prince George’s County. Transfers will not be granted to newly constructed schools (without exception).

When should my child stop attending their current school?

All students are expected to attend the school assigned to the address where their parents or legal guardians reside. Students must not withdraw from or stop attending their assigned school until they receive an official letter of transfer approval. There is no guarantee that a student will gain admission to a listed school.

How do I submit a transfer request based on the location of my child’s before and after school care provider?

Parents seeking a transfer based on before and after school care must submit a transfer request through the SchoolMax Family Portal and enter “before and after

school care” as the reason for transfer (or select “Child Care Provision” on request form for non-enrolled students). School-based childcare is only available to families living within the boundary of the local school. If approved, the parent or legal guardian must submit proof of residency or a childcare license for the requested school’s attendance area and complete a residency verification form. These documents can be obtained from the approved school or the Office of Student Records, Transfers and Archival Services. Parents and legal guardians must provide a copy of the approval letter with documentation prior to enrollment. Before and After School Care Transfer Requests will only be considered for schools with available seats at the school and/or grade-level. If the request is based on childcare needs, please list the reason on the application.

What schools are eligible for transfers? 

View list of schools with available seats. Student Transfer Requests will only be considered for schools with available seats at the school and/or grade-level.

Can I submit a transfer request if my child is not currently enrolled in PGCPS?

Yes. Families must obtain a family or student ID number from the boundary school or use the student ID number assigned prior to withdrawal and submit a request for a student transfer form at student.transfers@pgcps.org. The Office of Student Records, Transfers and Archival Services must review each request prior to issuance to ensure the student is “not” enrolled and assigned a student identification number.  Student transfer form requests will not be reviewed prior to the opening of the student transfer window on April 3rd, 2023 at 9:00 am. Requests submitted via the SchoolMax Family Portal take priority but every effort will be made to process requests submitted by “unenrolled” student residents of Prince George’s County in a timely manner.

If my transfer request is approved, is there transportation for my child?

Parents must accept full responsibility for transportation for all approved transfer requests. Students may not ride special buses designated for technical, vocational, career, special education, or other specialty programs.

How will I be notified?

A decision letter will be mailed via the US Postal Service.

Who can I contact if I need additional help applying for a student transfer?

Contact the Office of Student Records, Transfers and Archival Services (OSRTAS) at student.transfers@pgcps.org or phone the office at 301-567-8751.