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Web Works Newsletter Spring 2023

May 2023

In this issue: What's New? | Best Practices | In the SpotlightTraining Info | Accessibility

Note: Some pages linked below require a PGCPS login to view.

What's New? Shared Background Containers

The Web Team has created many themed background containers that you can use to fill in your parents' and students' pages without much work.

These containers include:

  • Drug Prevention
  • Counseling Center
  • Sports
  • Student Safety
  • School Meals
  • Special Education, and more!

You can find them in the assets pane < Blocks < Shared < Background Containers. Drag and drop on a page and publish!  We do the rest!

Shared Background Container Library

Examples

In these examples, High Bridge Elementary Parent Resources page uses several background containers including, SchoolMAX Resources for Parents, PGCPS Parent Resources, and School Meal Resources. The Largo High School Student Resources page includes the Drug Prevention and Information background container and uses the IDM Self Service to Manage Student Accounts BC.

Best Practices

Follow Naming Conventions for Blocks, Images, Videos and Documents

Pro Tip - Name Properly Before You Start

  • The naming conventions we follow in the Optimizely Content Management System are very important.
  • Prepare files (images, videos and documents) with appropriate names before working in Optimizely.
  • Words that should not appear in file names: draft, final, (1) (2) etc.., screenshot, img ####, or misspelled words

Reminder: For accessibility, images and videos in particular should be named descriptively as screen readers will read the file name or Alternate text for those file types.

Asset Organization

Assets are listed alphabetically. To keep them organized by school year consider putting the year first in the file name. Pro-Tip - If you do not need to include the year or date, don't. We call this keeping content "green".

Example: Welcome Letter 2023 should just be Welcome Letter because you would replace the document next year anyway by naming it with the same name and dragging it into the file.

Don't Forget Block Prefixes

It is very important to include the Block Prefixes (RT, A, AI, LC, etc) when naming your different block types. Then editors (yourself or another team member) will know exactly what type of block it is.

How to Rename Files
PC (Dell computers)
  1. Go to File Folder containing file
  2. Right click on file
  3. Select Rename
  4. Type in Appropriate Name
  5. Press Tab button 
On a Mac
  1. Open Finder Window
  2. Press Control button + right click on file
  3. Select Rename
  4. Type new name
  5. Press Tab button

In the Spotlight

Featured websites in this issue are from Web Services, Career and Technical Education (CTE), and Barack Obama ES (Parent and Student Handbook).

Web Services have migrated and organized our training documentation and shared resources into the Editor's Playground. Our Career and Technical Education (CTE) office utilizes a combination of rich text blocks, background containers, and partial page views of internal and external resources to build their robust main page. Barack Obama ES uses an accordion to give a quick look and then the ability to expand a section. These blocks are also reused on pages to help with search.

Training

How to get training

Take a course or learn on your own

Need one-on-one help?

We have appointments nearly every day, all day.

Accessibility Central

Take a few minutes to learn why accessibility matters to everyone. As web editors of critical websites, we need to make sure that our content is accessiblie to all visitors. Making web pages accessible helps them be found more easily in search, too!