Volunteers and Visitors

School Volunteers

  Parents/guardians and other individuals interested in volunteering for school system activities and events are required to complete: (1) a fingerprinting background check (2) child abuse/neglect clearance from CPS and (3) required SafeSchools training with completion certificates at least 15 days in advance of the activity/event. Please click   here for more information on Volunteer Registration and Approval.

Exceptions: Volunteers do not need to complete a fingerprint check if they are escorted and under the supervision of a PGCPS employee at all times while on campus for a one-time event, such as career day, book fairs, school dances, etc. Please see the next section for more information on Visitors.

Visitors

All visitors must check in at the front office through our Raptor system with photo identification. Once you have checked in, a visitor’s badge will be printed for you. This badge must be worn at all times while you are in the building.

Classroom Visit: A pre-arranged visit with the principal in the classroom by the parents/guardians of current students or educational advocates of current students with disabilities.

Below are the policies for classroom visits at Whitehall Elementary School:

• A parent makes a request for a classroom visit. Please note that same day requests for a classroom visit will not be granted.
• Administration will respond to the request within 24-48 business hours of the request. This does not include days when school is closed and weekends.
• Administration will then specify 2-3 possible school days and times for the visit.
• The pre-arranged classroom visit will be limited to a maximum time of 30 minutes.
• Classroom visits will not be permitted during classroom, state, or local assessments.
• Visitors will need to present their photo identification card to sign-in and obtain a visitor’s badge in the main office.
• Visitors must be escorted and/or accompanied by a PGCPS employee at all times throughout their visit. A member of the administrative team will be present during the classroom visit.
• Classroom visits must be conducted in such a manner that the visits do not interfere with the classroom activities of any student in the class. Taking pictures, audio recording, and talking with students or the teacher is prohibited during classroom visits.
• The principal may limit repeated visits that may disrupt the educational environment.

For more information on School Visitors: Please consult Administrative Procedure 0500.