Tax and W-2 Information
Payroll Services provides employees with assistance in completing tax setups and understanding tax withholdings. Updating tax forms is easy using Oracle Employee Self-Service.
Quick Links
- Request a Duplicate W-2
- 2025 Federal Tax Withholding Information
- Oracle Instructional Videos (Taxes)
- IRS Tax Tips
2025 Exempt Tax Status Important Information
Any employee who claims exempt from Federal and/or State withholding is required to complete a new W-4 form or State form by February 15th of each year. To continue to be exempt from withholding in the 2024 calendar year, you must update your Federal and/or State Tax Form in Oracle Employee Self-Service by February 15, 2025. If you do not update or submit a new tax form your withholding tax will default to single with zero withholding allowances (Single 0). If you update your tax forms in Oracle or provide a new Form W-4 claiming exempt from withholding on February 16th or later, the exemption will be applied to future wages. You will not be refunded for any taxes already withheld.
Social Security Tax Limitations for 2025
In 2025, the Social Security tax limit is $176,100. This means that any income earned above this amount is not subject to Social Security tax.
Tax Publications
Federal Income Tax Withholding Methods Publication 15-T
Payroll Tax Forms
- Federal Withholding Exemption Certificate - Form W-4
- Maryland Withholding Exemption Certificate - Form MW507
- District of Columbia Exemption Certificate - Form D4
- Virginia Withholding Exemption Certificate - Form VA-4
- Exemption from Maryland Withholding Tax for a Qualified Civilian Spouse of a U.S. Armed Forces Servicemember - Form MW507M
Tax Calculators
IRS Calculator
The purpose of this application is to help employees to ensure that they do not have too much or too little income tax withheld from their pay. You may use the results of this program to help you complete a new Form W-4. If an employee wishes to recalculate federal taxes for a particular paycheck, the IRS has no online calculator for this purpose. The employee may locate publication 15 and use the rate tables.
Maryland Calculator
The purpose of this application is to help the employee verify the amount of tax to be withheld on a check with a specific amount of taxable wages. To use this tool the employee needs to know that the pay schedule is biweekly along with the amount of their taxable wages and their tax setup.
District of Columbia
A DC tax calculator is not available. This link takes you the DC.gov Office of Tax and Revenue website which provides various information including DC tax rates and average salaries.
Virginia Calculator
The purpose of this application is to compute the amount of tax to be withheld from each of your employees' wages. To use this tool the employee needs to know the amount of taxable wages and their tax setup.
Requesting a Duplicate W-2 Form
Active Employees
Click here to access Oracle Employee Self-Service
You will login using your existing employee login credentials. If you have trouble accessing Oracle please contact the Help Desk at 301-386-1549.
Inactive or Terminated Employees
Request for Duplicate W-2 (Google Form)
Request for Duplicate W-2 (Fillable PDF)
Year-End W-2 Information
W-2s are available online in Oracle Employee Self-Service. Printed W-2s are mailed the last week in January.
Employees will receive their W-2s in the mail at the address that is reflected in Oracle as of December 31, 2024. You can verify the address by reviewing the address on your paystub or by going to Oracle Employee Self-Service and selecting Personal Information. If your address is incorrect you can change the address directly in Oracle.
- How to Understand the Information on Your W-2.pdf
- W-2 Sample and Description
- Frequently Asked Questions (FAQs) - W-2